POSITION SUMMARY:
Primary function includes performance of all functions related to donation processing, data entry and batch work.
General accounting department tasks such as preparation of veterinary invoices for processing, and general
Finance office tasks as needed.
ESSENTIAL JOB FUNCTIONS:
Enters data from Guide Dog Foundation and Americas VetDogs regular and special mail batches.
• Generate and review for accuracy acknowledgement letters. Prepare for CEO signature.
• Prepare acknowledgement letter files to be sent to mail house.
• Prepare and distribute tribute cards for each organization.
• Process credit card donations.
• Provide good customer service to donors making donations over the phone, seeking reprinted letters or having general questions.
• Provide backup and support to the Accounts Receivable Specialist by creating batches, scanning back up for data entry into iMIS and scanning checks for deposit to the bank. Prepare and monitor all EFT receipts for follow up and data entry into database.
• Working with the Accounting Manager review, update and prepare veterinary invoices for processing. Research any outstanding balances and work to maximize vendor discounts and donated services.
• Complete database maintenance, to ensure quality of record data. DNS, removes, duplicate records, etc.
• Reports discrepancies found within any of the accounting functions or procedures to Controller.
• Always aware of safety rules and procedures, ensuring that functions of this job are done in the safest possible manner and encourages staff and co-workers to do likewise.
ESSENTIAL JOB REQUIREMENTS:
• Excellent interpersonal and communication skills to take calls from donors and general public, establish team rapport with all co-workers.
• Demonstrated capacity for organization, prioritization and efficiency in a dynamic and fast paced environment.
• Excellent office skills such as Outlook, Microsoft Word, Excel, and use of general office equipment.
Excellent organizational, negotiating, presentation, documentation and communication abilities.
Physical Demands
The employee is required to stand, walk, push, pull, reach overhead and bend to the floor, drive and/or travel,
lift 25 pounds and exert up to 20 pounds of force occasionally
Visual Acuity
Near acuity and accommodation is required for ability to see and read mechanical instruction, parts on equipment etc.
Hearing Ability
Near acuity and accommodation are required for ability to see and read text and copy of
handwritten materials from public and to read and interact with computer screens.
Work Environment
Employee is exposed to office, kennel, and residence environment.
Additional Info
The expected hourly pay rate for the position is $20.00 - $22.00 per hour.
How to Apply
To apply email employment@guidedog.org with the subject “Accounts Receivable and Accounting Clerk.”